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Vassar College Libraries

Vassar College

Reserves and Art Digital Imaging Services

Phone: 845-437-5796 Email: reserve@vassar.edu Office hours: Mon.-Fri. 8:30am - 5:00pm

Putting Books and Films on Reserve

There are several ways faculty can submit lists to the department:

    • Fill out the online Reserves Form
    • Paper forms are available in the reserves office.  Return completed paper forms to a Reserve department staff member.
    • You may also send your list to reserve@vassar.edu.  Please specify the course for which the materials are needed.
    • Reserves will collect the materials on your lists for processing, but to expedite processing, you may bring materials (accompanied by your lists) to the reserve office.  The office is open Monday-Friday 8:30-5:00.  Evenings and weekends, you may leave materials and lists with a circulation staff member. 

    Lists are processed on a first-come first-served basis.

    1. Lists with materials in hand
    2. Lists with LC call numbers
    3. Lists without call numbers or with incomplete citations.

    Please allow 2 weeks for processing lists at the beginning of the semester.  At other times allow 1 or 2 days.

    Faculty members are invited to visit the reserves office, located in Room 146, to discuss any reserves issues.

    Book Classroom Viewing

    Faculty can use the Video Screening Form to reserve dvds and videso for classroom screenings.  Please allow 3 business days to process requests.

     Note:  Putting a dvd or video on reserve for your class does not guarantee it will be available on the date you wish to screen it.  Please use the form to ensure the film is available on the date needed. 

    Putting Documents in Moodle

     

    Faculty may submit documents to be placed on Moodle by:

    • Submitting a Reserves Form with full citation information (or url) for each individual reserve item.  Print forms are also available in the Reserves Office.
    • You may also drop off photocopies of articles or chapters at the reserve office.  To insure quality scanning, please consider the legibility of your submissions.
    • Sending pdfs as attachments to reserve@vassar.edu.  Please specify the course for which the files are needed.
    • Reserves staff can either upload files to your Moodle accounts so that you can manipulate them, or they can supply you with a link that you can add to your Moodle account -  readings will be in list format.  Advanced notice is necessary if you need a large number of documents uploaded to Moodle.  Let the reserve staff know which option you prefer. 

      Copyright Guidelines for E-Reserves

      The following guidelines are used to determine how much of a particular work and what type of works can be put on E-Reserves.

      • Entire works if in the public domain (works published before 1923 and most government publications)
      • Up to 30% of most other works. Requests to place more than 30% on e-reserves must be reviewed on a case-by-case basis.
      • Print journals. One article per journal issue. In some instances, we may be able to place additional articles from the same issue on reserve, though requests to do so must be reviewed on a case-by-case basis.
      • Electronic journals (Vassar subscription) The number of articles that can be linked depends on the terms of our licensing agreement. Some materials cannot be placed on E-Reserves.

      See the Vassar College Guide to Copyright for more information. 

      Student Assistant Training

      To request training in reserve procedures for your  student assistant, fill out a Faculty Research Assistant Research Consultation form, or contact Barbara Durniak, Head of Access Services (badurniak@vassar.edu)

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